B. Employee involved in a current grievance may designate a representative of the union or collective bargaining unit, or other agent, to inspect records that may be relevant to resolving the grievance. Conditions for viewing records: Employer’s representative may be present. However, they might not have the right to view letters of reference from former employers, test results, or records of an investigation into criminal conduct or violation of workplace rules. Written request required: At employer’s discretion. Employer may have a designated representative present at the time of inspection. Upon receiving a request to review a personnel record, the HR Consultant will review the Personnel File Review Form with the employee to notify him/her of what personnel records may exist. Conditions for viewing records: Employee may view records during regular business hours in a location at or near worksite. Copying records: Employer must provide a copy of the file to current employees and to former employees who make a request within 60 days of termination. Date of birth (for employees under 18) 5. Washington State law requires employers to keep employees' payroll records for at least three years. If employee files a lawsuit against employer that relates to a personnel matter, the right to review personnel records ceases while the suit is pending. Employer may require that files be viewed in the presence of designated official. Former employee has right of rebuttal for two years after termination. .? _________________________________________ __________ Employee Signature Date Attn Human Resources: Must be done within 5 days of the request. Under Illinois law, an employee’s right to review personnel records is governed by the Employment Labor Relations Personal Record Review … Although some statutes allow for an oral request for records,⁠1 putting your request in writing helps ensure that you have evidence of your request if you need to enforce your rights later. If employee is unable to view files at the worksite, employer, upon receipt of a written request, must mail employee a copy. Written request required: At employer’s discretion. Employee access to records: Within 10 days of submitting request, employee, former employee, or authorized representative may view and copy personnel files. The information provided on this site is not legal advice, does not constitute a lawyer referral service, and no attorney-client or confidential relationship is or will be formed by use of the site. I _____ request to view my personnel file. The purpose of the written request is to identify the individual in order to avoid disclosure to ineligible persons. Employee access to records: Employee may have access to personnel records at least once a year within a reasonable time after making a request. Employer may limit access to no more than 3 times a year. $ � h � � � � � � � � � � � � � " � � � � + , - n p q r } � � � � � � � � � � ����������scT��H��. Employee access to records: Upon request, current employee may inspect personnel file at least once per year. Written request required: Yes. Employee access to records: Within 10 days of submitting request, employee, former employee, or authorized representative may view and copy personnel files. Former employee has right to inspect personnel files within 10 business days after making a request. If these hours would require employee to take time off work, employer must provide another reasonable time for review. 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